Email Signature Generator
Generate an email signature that survives mail clients.
Use the Email Signature Generator tool
What this email signature generator does
Most email clients strip modern CSS. This generator produces a compact table with inline styles, which is the most reliable structure across Gmail, Outlook, Apple Mail and Thunderbird. Name, role, company, contact details and address are placed in a stable hierarchy.
No images or web fonts are used. That keeps the signature light, avoids broken image icons when a recipient blocks remote content, and means the HTML can be pasted into an email client's signature box without hosting anything.
Why use it
- Create a consistent signature for a team.
- Avoid the layout collapse that happens with modern CSS in Outlook.
- Produce a signature that still reads well when images are blocked.
How to use it
- 1Fill in your name, role, company and contact details.
- 2Check the preview and the generated HTML.
- 3Copy the rich HTML into your mail client's signature settings, or download the file.
Worked examples
Standard block
Input
Name, role, company, email, phone and website
Output
A four-line signature with linked email and phone.
Minimal
Input
Name, role and email only
Output
A compact signature without empty labelled fields.
Common mistakes
- Pasting into a rich-text signature box and losing the table structure.
- Adding a large image that triggers spam filters or increases message size.
- Including a personal phone number in a signature used on public mailing lists.
Frequently asked questions
Why not use a modern flexbox layout?
Outlook's rendering engine does not support it reliably. Tables and inline styles remain the dependable choice for email.
Does the signature include tracking?
No. There are no remote images or tracking pixels, so nothing reports when an email is opened.
How do I add it in Gmail?
Open Settings, find the Signature section, create a signature, then paste the rich HTML from the copy button.